Receptionist

Are you a highly professional, well-presented and well-spoken Receptionist with experience supporting senior executives?

Are you highly organised, proactive and able to multitask in a fast-paced environment?

Do you have the ability to manage confidential information with discretion while maintaining a polished and professional presence?

Our client, a Cape Town-based company specialising in a range of premium imported Italian and Spanish food products and beverages, is seeking an experienced Receptionist & Junior Executive PA to provide front-of-house support while assisting the CEO and CFO with high-level executive administration and coordination.

This role requires an individual who is organised, efficient, calm under pressure, and able to manage multiple priorities while delivering a professional experience to clients, visitors, and stakeholders.

Location: Cape Town (Montague Gardens)

• ESSENTIAL: Grade 12 / Matric
• ESSENTIAL: 3 – 5 years’ experience in a similar Receptionist / Junior Exec PA role
• ESSENTIAL: Previous experience supporting senior executives
• ESSENTIAL: Highly proficient in Microsoft Office
• ESSENTIAL: Excellent verbal and written communication skills
• ESSENTIAL: Highly organised with strong multitasking ability
• ESSENTIAL: Professional, well-presented, and well-spoken

Key Duties & Responsibilities:

• Acting as the first point of contact for visitors, clients, and suppliers
• Managing incoming calls, emails, and general enquiries
• Maintaining the reception and front-of-house area
• Coordinating meeting rooms and appointments
• Handling incoming mail and deliveries
• Managing calendars, scheduling, and meetings for the CEO and CFO
• Coordinating meetings, documentation, and executive administration
• Acting as gatekeeper for the CEO and CFO
• Handling confidential and sensitive information with discretion
• Booking flights, accommodation, and travel arrangements when required
• Preparing travel itineraries and managing travel changes
• Providing general administrative and ad hoc support
• Filing, record keeping, and maintaining organised documentation
• Liaising with internal and external stakeholders professionally