Project Coordinator

Do you have experience providing administrative or coordination support to senior managers or department heads?

Can you manage multiple projects, deadlines, and administrative tasks while maintaining strong attention to detail?

Have you worked in a fast-paced environment coordinating with multiple stakeholders such as suppliers, internal departments, or external partners?

Our client, a leading South African hospitality and gaming group operating a portfolio of hotels, entertainment destinations, and loyalty-driven customer experiences is seeking an experience Project Coordinator.

The successful candidate will serve as the administrative and coordination hub of the Marketing Department at the client’s Head Office.

This role provides dedicated coordination and executive support to senior marketing leadership while ensuring the efficient execution of marketing campaigns, projects and departmental operations.

The position plays a critical role in enabling seamless cross-functional collaboration, financial governance, supplier coordination and adherence to corporate brand standards.

Location:            Gauteng

ESSENTIAL:        Grade 12 (NQF 4)

ESSENTIAL:        Bachelor’s degree in business administration, Communication, Office Management, or a related field.

ESSENTIAL:        Minimum of 2 years’ experience in a marketing coordination

ESSENTIAL:        Strong numeracy skills and financial administration capability

ESSENTIAL:       Excellent written and verbal communication skills in English

ESSENTIAL:       Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint),

ADVANTAGEOUS:  Qualifications in Business Administration, Office Management, Project Management or a related field

ADVANTAGEOUS: Working knowledge of Smartsheet and DocuSign

Key Duties & Responsibilities:

• Provide comprehensive administrative support to senior marketing leadership.
• Manage diaries, schedule meetings, coordinate meeting venues and virtual sessions, prepare agendas and record accurate meeting minutes.
• Coordinate domestic travel arrangements where required.
• Manage departmental stationery, maintenance requests and onboarding administration.
• Manage incoming calls, emails and general marketing enquiries, ensuring timely and appropriate responses or directing them appropriately.
• Oversee the “company’s Contact Us” mailbox and route queries accordingly.
• Monitor, maintain and update the marketing budget tracking sheet and conduct monthly GL recon with the Finance Department.
• Process purchase orders, invoices and vendor documentation in line with internal procurement policies.
•  Liaise with external vendors, agencies, printers and suppliers for administrative and logistic coordination. Coordinate timelines, assist in with internal approval processes to ensure delivery deadlines are met.
• Support gifting initiatives in collaboration with the Hotel Brand Manager and CSI Manager.
•  Manage courier dispatches for gifting and printed materials.
• Provide head office administrative support to company’s properties for special projects and national campaigns, where needed.
• Coordinate freight, distribution and logistics for marketing collateral and promotional items.
• Oversee storeroom management and branded collateral inventory control.