Office Manager

Are you a detail-oriented experienced Office Manager with excellent organizational and multitasking abilities?

Are you seeking a rewarding opportunity to work in a professional yet collaborative environment where your skills office leadership will make a meaningful impact?

Are you proactive, trustworthy, and able to handle sensitive information with a focus on problem-solving and efficiency?

Our client, a reputable and dynamic mid-sized Estate Agency Company, is seeking a skilled and detail-oriented Office Managerto join their team.

The ideal candidate will have experience working for an estate agency and ensuring smooth daily operations and effective employee management.

ESSENTIAL:Minimum 2 years office management experience.

ESSENTIAL: Computer and internet savvy

ESSENTIAL: Proficient in Microsoft Office and Google Suite (incl. Google Drive)

ESSENTIAL: Candidate will need to register with IEASA and do regular courses (which will be provided for by the company) in relation to FICA / CPD / RMCP

ESSENTIAL: Knowledge of VAT, PAYE, loading of month-end overheads and maintenance of cash flow statements.

ADVANTAGEOUS:Relevant qualification in Office Administration.

ADVANTAGEOUS: Experience as an Office Manager in an estate agency environment.

ADVANTAGEOUS:Weconnect Management tool (training to be provided if required)

Key Duties & Responsibilities:

• Loading of adverts
• Administrative work on sales.
• Collection of debit orders (loading debit orders and checking for late payments).
• Maintenance of cash flow statement (uploading bank statements)
• Accounting – Invoicing for commission and others. Invoicing is done once the broker has received offer to lease, lease, FICA (tenant/buyer), deposit and 1st months rental.
• VAT calculating our VAT inputs and keeping records of them from supplier invoices and liaising with accountant
• PAYE for principal and brokers when payment is required
• Loading of month-end overheads.
• Invoices need to be saved to the OneDrive and be accessible to the accountant
• Issuing late notices
• Records of complaints
• Familiarisation with the development including, plans, application form, sale agreement, site visit
• Searching – Brokers send through Property24 links, addresses, erf numbers, sectional tile numbers to the company’s WhatsApp group
• Identify the property on CMA and get the number from CMA if owned by a person, and from Windeed / Searchworks if owned by a company.
• Check that the company has not been searched before on Windeed, and on the company’s person database on Google Drive.
• Load the person onto the database (Google Drive) and load a Hubspot for the broker.
• CMA and Windeed training to be provided.
• Loading adverts -requires familiarisation with prop data training to be provided if required.
• Loading an advert from a brokers copy and pictures (on the OneDrive).
• Familiarisation with application forms and residential rental agreements.
• Sort out printers and complimentary refreshments.
• Collection of FICA which also requires updating the companies RMCP.
• Candidate will need to register with IEASA and do regular courses (which will be provided for by the company) in relation to FICA / CPD / RMCP
• Renewal of FFCS
• Car License renews for the principal.